West Virginia Public Defender Services ("PDS"), in conjunction with WV Interactive, would like to announce the start-up of a new on-line system designed to improve the court-appointed voucher system and speed-up the time spent in voucher preparation and review.
The new Online Voucher System ("OVS") lets attorneys easily create, submit, and track court appointed vouchers electronically. The system can be accessed by any Web-enabled device using current versions of the major browsers. The application uses the latest in Web security protocols to ensure all information is transmitted securely.
Attorneys or their support staff can enter voucher information into a series of screens that have business rules built-in to prevent errors whenever possible. Calculations are performed when rates are known. Calculated rates include mileage, in-house copies, in-court and out-of-court time. Vouchers can be saved while the case is in progress, edited when convenient, and submitted when the case is complete. Once submitted, the voucher status is updated based on actions taken by the PDS office. A status update is triggered when PDS finishes their review process and when the voucher is sent to the State Auditor for payment.
The PDS review process can be performed within the online system. Any required changes to information, expenses, or services can be made before the data is electronically transmitted to their backend database (Appointed Counsel Case Tracking System or "ACCTS"). This electronic transmission eliminates the need for PDS employees to manually key information from the paper voucher to the database, thus saving the agency significant time and removing the likelihood of keying errors.
The new system will be fully operational on MONDAY, APRIL 2, 2012. Getting started is easy. Follow these simple steps below to create your account and get access today!
1. Visit http://apps.wv.gov/accounts to create and activate your WV.gov account.
2. Complete the OVS Access Form and submit to PDS.
3. Access the OnLine Voucher System once you receive your "access granted" email.
Click here to view the OVS User Guide. If you have any questions please contact Sheila Coughlin, Teresa Asbury, or Kitty Wilson at (304) 558-3905.
|PDS MAIN PAGE|